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Employee Asset & Equipment Manager | HR Asset Tracker | Company Equipment Handover Log

Employee Asset & Equipment Manager | HR Asset Tracker | Company Equipment Handover Log

$ 175.00 $ 175.00
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Employee Asset & Equipment Manager Pro

HR Asset Tracker  |  Equipment Handover Receipt  |  Asset Return  |  Advanced XLS Export  |  Smart Alerts

Laptop / PC Mobile Phone Vehicle Uniform Access Card Tools & More
Community & Enterprise 4-Sheet XLS Export Employee Photos in XLS PDF Handover Receipt Return Workflow Overdue Alerts Assignment History

Every company assigns laptops, phones, vehicles, and uniforms to employees — but Odoo has no native way to track them. Employee Asset & Equipment Manager Pro fills that gap completely. Track the full lifecycle of every asset from handover to return, generate signed receipts, and export professional Excel registers with employee photos.

Key Features

Complete Asset Register Track any equipment type with serial number, brand, model, color, purchase price, depreciation, and current book value. Auto-generated reference numbers included.
Employee Assignment Workflow Assign any asset to any employee with one click. Set handover date, expected return date, and condition. A dedicated tab on the employee form shows all assets held.
PDF Handover Receipt Professional branded PDF with employee photo, all asset details, serial number, condition on handover, and three signature lines for Employee, HR, and Manager.
Advanced 4-Sheet XLS Export Summary stats, full asset register with embedded employee photos, assignment history, and an alerts sheet — all in one beautifully formatted Excel workbook.
Return Workflow with Condition Capture Log asset returns with condition-on-return, damage notes, and post-return status (Available, Damaged, Lost, Retired). Full chatter audit trail maintained.
Smart Overdue & Warranty Alerts Automatic detection of overdue returns, warranties expiring within 30 days, and damaged or lost assets. Dedicated Overdue Returns menu for quick action.
Full Assignment History per Asset Every asset keeps a complete log of all past assignments — who held it, for how long, condition in and out, and who assigned it. Never lose track of an asset's past.
Depreciation & Current Book Value Configure depreciation years per category. Current book value is automatically calculated per asset based on purchase price, date, and depreciation rate.
Kanban, Graph & Pivot Views Visualise your entire asset fleet. Group by category, department, employee, or status. Use Pivot for value analysis across departments.
Role-Based Access Control Two security groups: Asset User (view only) and Asset Manager (full create, assign, return, export). Works with any existing HR setup.

Asset Status — Colour-Coded at a Glance

List views, kanban cards, and XLS exports use colour-coded status badges so HR and IT teams can instantly identify every asset's state without reading values.

Assigned
In use by employee
Available
Ready to assign
Returned
Handed back
Overdue
Past return date
Damaged
Requires attention
Retired
End of life

4-Sheet XLS Workbook Overview

Sheet 1 — Summary
  • Company branding header
  • Total assets, assigned, available
  • Lost & damaged count
  • Overdue count
  • Total purchase value
  • Total current book value
  • Employees covered
  • By-department breakdown table
  • By-category breakdown table
Sheet 2 — Asset Register
  • Employee photo embedded per row
  • Asset reference & name
  • Category, brand, model, serial
  • Department & job position
  • Purchase price & current value
  • Depreciation percentage
  • Colour-coded status badge
  • Handover & return dates
  • Overdue flag & days assigned
  • Warranty expiry
Sheet 3 — History
  • All past assignments per asset
  • Employee name & department
  • Handover & return date
  • Days held per assignment
  • Condition on handover
  • Condition on return
  • Assigned by (HR user)
Sheet 4 — Alerts
  • Overdue returns with day count
  • Warranty expiring in 30 days
  • All damaged assets
  • All lost assets
  • Colour-coded per alert type
  • Actionable info per row

PDF Handover Receipt

Every asset assignment can produce a professional, branded PDF receipt ready to print and sign. Ideal for onboarding, offboarding, and any equipment handover event.

  • Company logo and branding in header
  • Employee photo, name, department, job, email
  • Full asset details including serial number and condition
  • Handover date, expected return date, current value
  • Terms & conditions section
  • Three signature lines — Employee, HR / IT, Manager
  • Auto-named file: Handover Receipt - [Name] - [Ref]
Professional Signed Receipt
Printable directly from the Asset form or the Employee form with one click

Perfect For

  • IT & Ops Teams — stop managing laptops, phones, and access cards in spreadsheets. Track every device with serial numbers, conditions, and handover receipts.
  • HR Departments — integrate asset tracking directly into the employee onboarding and offboarding process. Ensure every asset is returned before exit clearance.
  • Fleet Managers — assign company vehicles with full documentation, expected return dates, and condition tracking across your entire fleet.
  • Auditors & Compliance Teams — full audit trail, assignment history, and exportable Excel asset registers for internal and external audits.
  • Retail & Field Service Companies — track uniforms, tools, tablets, and field equipment assigned to frontline and field staff.

Module Screenshots

Asset Form View — Full Lifecycle with Smart Buttons

Employee Form — Assigned Assets Tab with Stats

Asset Kanban View — Grouped by Status

PDF Handover Receipt — Employee Photo & Signatures

XLS Export Wizard — Sheet & Filter Options

Excel Output — Summary Sheet with Department Breakdown

How It Works

1
Add Your Assets Create asset records with serial numbers, purchase prices, and photos. 9 pre-loaded categories: Laptop, Phone, Vehicle, Uniform, Access Card, Tablet, Tools, Furniture, Other.
2
Assign to Employee Click Assign, select the employee, set handover date and condition. Optionally print the signed handover receipt immediately from the same screen.
3
Track & Monitor See all assets on the employee form. Get alerts for overdue returns and expiring warranties. View your entire fleet by department, category, or status.
4
Return & Export Log returns with damage notes and post-return status. Export the full asset register to a professional Excel workbook with employee photos and analytics.
No extra dependencies
Depends only on hr and mail — widest possible compatibility
Community & Enterprise
Works on both editions with no accounting or payroll module required
Multi-Company & Multi-Currency
Full support for multi-company setups and multiple currencies
Clean namespace
All models under odnt.* — zero conflicts with any other module
Full chatter & audit trail
Every assign, return, and status change is logged automatically

Watch Demo

  Click to Watch Full Demo on YouTube 

Installation & Usage

Installation
1
Add to AddonsCopy odnt_hr_asset_tracker to your custom addons directory.
2
Restart ServerRestart your Odoo server to register the new module.
3
Enable Developer ModeSettings → General Settings → Activate Developer Mode.
4
Install ModuleApps → Update Apps List → Search Asset Tracker → Install.
Usage
  • Open the new Asset Tracker top-level menu after installation
  • Go to Configuration → Asset Categories to review pre-loaded categories
  • Create assets under Assets → All Assets with full details
  • Click Assign to Employee on any available asset to start tracking
  • View all assets on the employee form under the Assigned Assets tab
  • Go to Reports → Export to XLS for the advanced Excel workbook
  • Check Assets → ⚠ Overdue Returns regularly for pending actions

Support & Customization

Need assistance, custom features, or version upgrades?

ODONITY — Smart Solutions for Smarter Business

Support & Service Policy

To ensure fair usage, consistent quality, and reliable service for all customers, Odonity provides structured support under the following terms:

✔ Support Coverage (65 Days)
  • Free support is provided for 65 days from the date of purchase.
  • Support includes installation guidance, setup assistance, and usage-related queries.
  • Bug fixing is included only if the module is not functioning as described in official features.
✔ Definition of Bug
  • A bug refers to a feature not working as documented or demonstrated.
  • Any request to modify behavior, logic, or add new functionality is considered customization.
✘ Not Included in Free Support
  • Custom development, feature enhancements, or business-specific changes.
  • Third-party module conflicts or integration issues.
  • Server configuration, hosting, deployment, or infrastructure-related problems.
  • Debugging or fixing issues outside the purchased module.
✔ Scope Limitation
  • Support is strictly limited to the purchased module only.
  • It does not include full system debugging, database correction, or unrelated module issues.
✔ Version & Compatibility
  • The module is guaranteed to work only with the specified Odoo version mentioned on the product page.
  • Compatibility with customized or heavily modified systems is not guaranteed.
✔ Demo & Representation Disclaimer
  • All screenshots, videos, and demos are for reference purposes only.
  • Actual behavior may vary depending on system configuration and installed modules.
✔ Support Process
  • Support is provided via email ([email protected]) or through the customer portal (order communication linked to your purchase).
  • For faster resolution, please include your order reference and detailed issue description in your communication.
  • Typical response time is within 24–48 business hours.
  • Customers must provide necessary access (Odoo/backend/server if required).
  • Delays in providing access or required information may delay resolution.
✔ Paid Support & Customization
  • All customization, enhancements, or new feature requests are treated as paid services.
  • Support after 65 days is available under paid plans.
✔ Customer Responsibilities
  • Maintain proper backups before installing or updating the module.
  • Test changes in a staging environment before applying to production.
  • Ensure the system meets basic Odoo requirements and compatibility.
✔ License Scope
  • Support is valid only for the purchased license and single Odoo instance.
  • Usage across multiple databases or environments may require additional licensing.
⚠ Important Notes
  • Odonity is not responsible for data loss, misconfiguration, or system failures.
  • We are not liable for conflicts caused by third-party modules or custom code.
  • Unauthorized modification of the module may void support eligibility.
  • Support priority is handled in order; urgent or immediate support is not guaranteed.

Our goal is to provide reliable, transparent, and professional support while maintaining fairness and sustainability for all customers. 


Odoo Proprietary License v1.1 - Strict Commercial Use

© 2026-Present Odonity. All Rights Reserved.

Module Name: Employee Asset & Equipment Manager | HR Asset Tracker | Company Equipment Handover Log (By Odonity)
License Owner: Odonity (https://www.odonity.com)
Support Email: [email protected]

This software is protected by copyright laws and international treaties. It is licensed, not sold. You are granted a non-transferable, non-sublicensable, and non-exclusive license to use this software ONLY under the terms below:

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STRICT TERMS OF USE
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PERMITTED:

- Use the module in one Odoo production instance only (with staging/test allowed only for that instance).
- Use for internal company operations.
- Request support, upgrades, or customization services from Odonity.

PROHIBITED WITHOUT WRITTEN PERMISSION FROM ODONITY:

- Modifying, altering, or extending the source code in any way.
- Reselling, sublicensing, or redistributing any part of the module.
- Sharing the code with third parties, including freelancers or other vendors.
- Uploading this module to public or private repositories, websites, or forums.
- Creating derivative works or using snippets in other modules.
- Using the module as a base to develop similar competing products.

WARNING:

This software contains branding, code-level markers, and security tracking for anti-piracy purposes. Tampering with these or violating this license may result in:

- Permanent termination of your usage rights
- Legal action under local and international intellectual property laws
- Immediate take-down notices for marketplaces and hosting providers

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LICENSE VERIFICATION & SUPPORT
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License Keys / Validation (optional): Odonity reserves the right to implement license key checks in future versions.
Support is only available to verified license holders.
Invoice or proof of purchase must be retained for all license claims.

For official support, licensing clarifications, or enterprise usage, please contact:
[email protected] | https://www.odonity.com

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BY INSTALLING THIS MODULE, YOU AGREE TO BE BOUND BY ALL TERMS ABOVE.

Unauthorized use, reproduction, or redistribution is strictly prohibited.
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Specifications

Version 19, 18, 17, 16