Visitor Management & Gate Pass System Pro | Enterprise Security & Reception Platform
$ 174.00
$ 174.00
-
Version
How the Visitor Gate Pass Workflow Works
From pre-registration to exit — every step is tracked, approved, and logged automatically.
Register Visitor
Reception creates visitor profile or visitor self-registers via portal
Create Gate Pass
Select pass type, host, purpose, validity, and entry gate
Approve Pass
Manager or host reviews and approves — QR pass emailed to visitor
QR Check-In
Guard scans QR at gate — check-in logged with timestamp and photo
Check-Out & Exit
Visitor exits — pass closes, duration logged, pass auto-expires
Everything You Need for Enterprise Visitor Security
Every feature designed for real-world security operations — reception desks, factory gates, and corporate lobbies.
Live Security Dashboard
- 8 real-time KPI cards — active visitors, pending approvals, blacklist alerts, incidents
- Monthly visit trend line chart (6 months)
- Pass status bar chart and category donut chart
- Recent activity feed — click any row to open the pass
- Quick action buttons: New Visitor, New Pass, Quick Check-In
Gate Pass Engine
- 8 pass types: Visitor, Contractor, VIP, Delivery, Vehicle, Temp Employee, Recurring, Emergency
- Full lifecycle: Draft to Requested to Approved to Checked In to Checked Out
- QR code auto-generated on every approved pass
- Email QR pass directly to visitor in one click
- Auto-expiry via scheduled cron job
Blacklist & Watchlist Engine
- Three severity levels: Watch List, Restricted, Permanently Banned
- Automatic red alert banner on visitor profile and pass if blacklisted
- Vehicle number blacklisting with auto-check on entry
- Expiry date for temporary restrictions — auto-cleared by cron
- One-click blacklist from incident resolution
Approval Workflow
- Multi-level approvals: Reception creates, Manager or Host approves
- Rejection wizard with mandatory reason field
- Email notification to host on new request
- Email notification to visitor on approval or rejection
- Full audit trail via chatter on every pass record
Incident Management
- 6 incident types: Unauthorized Entry, Suspicious Behavior, Theft, Violence, Policy Violation, Vehicle
- 4 severity levels: Low, Medium, High, Critical
- Photo evidence attachment support
- Escalation workflow with assigned investigator
- Auto-blacklist visitor on incident resolution
Vehicle Entry Management
- Vehicle plate number, type, make, and color capture
- Driver name, mobile, and license number
- Entry gate, exit gate, and parking slot allocation
- Materials carried in and taken out tracking
- Vehicle blacklist check on entry
Visitor Self-Service Portal
- Pre-registration form at /my/visitor-preregister
- Pass list with status, type, and validity at /my/visitor-passes
- QR code display on pass detail page — ready to show at gate
- PDF gate pass download directly from portal
- Communication thread on every pass for host updates
- Mobile-optimized layout for visitors using smartphones
Appointment Scheduling
- Calendar, Kanban, and List views for appointments
- Recurring visit support: Daily, Weekly, Monthly
- One-click gate pass generation from appointment
- Email invitation sent to visitor automatically
- Host confirmation and tracking workflow
- Appointment-to-pass linking for full traceability
Module Screenshots
Live Security Dashboard — KPI Cards, Charts & Real-Time Activity Feed
Create New Gate Pass — Visitor Info, Pass Type & Validity Period
Gate Pass Record — QR Code, Status Workflow & Approval Activity
Printed Gate Pass — QR Code, Visitor Details & Validity, Ready for Guard Verification
Perfect For
Any organization that manages visitor entry, contractor access, or gate security operations.
Factories & Manufacturing
Control contractor and vendor access with multi-gate support and material movement tracking.
Corporate Offices
Professional reception desk experience with pre-scheduled visitor appointments and QR passes.
Warehouses & Logistics
Delivery personnel management with vehicle entry, driver records, and material tracking.
Hospitals & Healthcare
Visitor time restrictions, blacklist enforcement, and secure zone access control.
Schools & Colleges
Parent and vendor visitor management with identity verification and pass tracking.
Residential Communities
Gated community entry management with guest passes and recurring visitor support.
Logistics Companies
Fleet entry management with vehicle blacklist and delivery personnel check-in flow.
Coworking Spaces
Guest and temporary member access management with self-service portal and digital passes.
Installation & Usage
Install like any standard Odoo app and go live in minutes.
1
Install Module
Install from the Odoo Apps menu
2
Set Up Gates
Configuration → Gates & Locations
3
Configure Settings
Approvals, QR, portal & notifications
4
Assign User Roles
Admin, Manager, Reception, Guard, Host
5
Go Live
Register visitors and issue your first gate pass
Support & Customization
Need assistance, custom gate workflows, additional pass types, or integration help?
- Email: [email protected]
- Website: www.odonity.com
Support & Service Policy
To ensure fair usage, consistent quality, and reliable service for all customers, Odonity provides structured support under the following terms:
✔ Support Coverage (65 Days)
- Free support is provided for 65 days from the date of purchase.
- Support includes installation guidance, setup assistance, and usage-related queries.
- Bug fixing is included only if the module is not functioning as described in official features.
✔ Definition of Bug
- A bug refers to a feature not working as documented or demonstrated.
- Any request to modify behavior, logic, or add new functionality is considered customization.
✘ Not Included in Free Support
- Custom development, feature enhancements, or business-specific changes.
- Third-party module conflicts or integration issues.
- Server configuration, hosting, deployment, or infrastructure-related problems.
- Debugging or fixing issues outside the purchased module.
✔ Scope Limitation
- Support is strictly limited to the purchased module only.
- It does not include full system debugging, database correction, or unrelated module issues.
✔ Version & Compatibility
- The module is guaranteed to work only with the specified Odoo version mentioned on the product page.
- Compatibility with customized or heavily modified systems is not guaranteed.
✔ Demo & Representation Disclaimer
- All screenshots, videos, and demos are for reference purposes only.
- Actual behavior may vary depending on system configuration and installed modules.
✔ Support Process
- Support is provided via email ([email protected]) or through the customer portal (order communication linked to your purchase).
- For faster resolution, please include your order reference and detailed issue description in your communication.
- Typical response time is within 24–48 business hours.
- Customers must provide necessary access (Odoo/backend/server if required).
- Delays in providing access or required information may delay resolution.
✔ Paid Support & Customization
- All customization, enhancements, or new feature requests are treated as paid services.
- Support after 65 days is available under paid plans.
✔ Customer Responsibilities
- Maintain proper backups before installing or updating the module.
- Test changes in a staging environment before applying to production.
- Ensure the system meets basic Odoo requirements and compatibility.
✔ License Scope
- Support is valid only for the purchased license and single Odoo instance.
- Usage across multiple databases or environments may require additional licensing.
⚠ Important Notes
- Odonity is not responsible for data loss, misconfiguration, or system failures.
- We are not liable for conflicts caused by third-party modules or custom code.
- Unauthorized modification of the module may void support eligibility.
- Support priority is handled in order; urgent or immediate support is not guaranteed.
Our goal is to provide reliable, transparent, and professional support while maintaining fairness and sustainability for all customers.
Odoo Proprietary License v1.1 - Strict Commercial Use © 2026-Present Odonity. All Rights Reserved. Module Name: Visitor Management & Gate Pass System Pro | Enterprise Security & Reception Platform (By Odonity) License Owner: Odonity (https://www.odonity.com) Support Email: [email protected] This software is protected by copyright laws and international treaties. It is licensed, not sold. You are granted a non-transferable, non-sublicensable, and non-exclusive license to use this software ONLY under the terms below: -------------------------------------------- STRICT TERMS OF USE -------------------------------------------- PERMITTED: - Use the module in one Odoo production instance only (with staging/test allowed only for that instance). - Use for internal company operations. - Request support, upgrades, or customization services from Odonity. PROHIBITED WITHOUT WRITTEN PERMISSION FROM ODONITY: - Modifying, altering, or extending the source code in any way. - Reselling, sublicensing, or redistributing any part of the module. - Sharing the code with third parties, including freelancers or other vendors. - Uploading this module to public or private repositories, websites, or forums. - Creating derivative works or using snippets in other modules. - Using the module as a base to develop similar competing products. WARNING: This software contains branding, code-level markers, and security tracking for anti-piracy purposes. Tampering with these or violating this license may result in: - Permanent termination of your usage rights - Legal action under local and international intellectual property laws - Immediate take-down notices for marketplaces and hosting providers -------------------------------------------- LICENSE VERIFICATION & SUPPORT -------------------------------------------- License Keys / Validation (optional): Odonity reserves the right to implement license key checks in future versions. Support is only available to verified license holders. Invoice or proof of purchase must be retained for all license claims. For official support, licensing clarifications, or enterprise usage, please contact: [email protected] | https://www.odonity.com -------------------------------------------- BY INSTALLING THIS MODULE, YOU AGREE TO BE BOUND BY ALL TERMS ABOVE. Unauthorized use, reproduction, or redistribution is strictly prohibited.
Specifications
| Version | 19, 18 |